Top Features to look for in Fleet Management Software

Choosing the right fleet management software can transform how you manage your vehicles, drivers, technicians, compliance and more. But with so many options available, knowing which features truly matter can be tricky. 

Choosing the Right Software

Not all software is built the same. The right features can save your team several hours each week by preventing missed maintenance, cutting downtime and streamlining how your business runs. This means fewer errors and less time spent on admin - freeing up your team to focus on what really matters: keeping your vehicles on the road and your business moving.

Fleet Management

Must Have Features in Fleet Management Software

  • Automated Reminders and MOT Scheduling
    Automated reminders for MOTs, inspections and servicing help make sure nothing gets missed. Staying on top of these can save you from costly fines and unexpected breakdowns.
  • Full Repair History Tracking
    Keeping detailed records of repairs , including dates, parts used, labour and who worked on the job makes it easier to spot recurring issues. This information helps you make smarter decisions about your fleet.
  • Stock Management 
    Real-time tracking of parts, with alerts when levels run low , means you won’t be stuck waiting for stock to arrive. Good stock management keeps repairs moving smoothly and reduces downtime.
  • Job Management and Workshop Planner 
    Organising jobs and keeping track of progress helps your workshop run more smoothly. A digital workshop planner lets you see who’s working on what and gives you the flexibility to adjust schedules easily, so everything stays on track.
  • Access on the go 
    Allowing technicians to complete repairs and update job details directly from their phones or tablets means work can be done wherever they are - onsite, out in the field, or at a remote location.
  • Customisable Inspection Sheets 
    Tailoring inspection checklists to different vehicle types or specific requirements helps ensure documentation is relevant and detailed. The ability to upload images during inspections also enhances the professionalism of your records by providing clear, visual evidence alongside written notes.
  • Daily Driver Walkaround Checks 
    Daily walkaround checks completed via mobile devices allow early identification of any damage or issues. This supports vehicle safety and helps prevent minor problems from escalating. Digitally logging all checks creates a paperless system with a full audit trail, providing easy access to a complete history when needed.
  • DVSA Earned Recognition
    DVSA Earned Recognition is a government scheme where you share compliance data with the DVSA. Benefits include fewer inspections, reduced site visits, and stronger contract opportunities. Approved operators are also listed on GOV.UK, boosting visibility and trust.

How Fleet Management Software Keeps Your Vehicles Reliable and Costs Down

Fleet Management Software helps streamline maintenance by automating service schedules and providing quick access to vehicle histories and parts information. This reduces downtime, lowers repair costs, and helps identify recurring issues early. Centralised maintenance data enables better decision-making around servicing and vehicle replacement, supporting overall fleet reliability and cost control.

Frequently Asked Questions (FAQs)

  • Can I generate detailed reports for audits or compliance using Accelerator?  Yes, Accelerator provides comprehensive reports to help with audits and keep your fleet fully compliant.
  • Does Accelerator support managing fleets across multiple locations?  Absolutely. Accelerator offers multi-site access so you can easily oversee workshops or depots in different locations from one platform.
  • Can I customise alerts for different vehicle types in Accelerator?  Yes, Accelerator lets you set tailored maintenance schedules and alerts for each vehicle or asset category, ensuring you never miss a service, MOT or scheduled repair.

Choose What Solves Your Pain Points

Choose fleet management software designed to tackle your biggest headaches - whether it’s making sure no service slips through the cracks, keeping repair records organised and easy to access or preventing parts shortages.

Want to learn more about how Accelerator Fleet Management Software can benefit you and your team? Call 0844 375 4315 or contact us today to schedule a personalised demo.